Workflow Automation with n8n and Zapier
End-to-end automation across your SaaS stack. Lead capture, enrichment, routing, follow-up, reporting, and approvals wired in days, not months.
Service
AI Automation that Pays Back in 90 Days.
Most SMBs lose 15 to 30 hours per week per role to repetitive work. Magnis AI builds automation that removes the work, not the team, using LLM agents, n8n, Zapier, OpenAI, and bespoke integrations with your stack.
What is it?
AI Automation, defined
AI Automation is the practice of using LLM agents, workflow engines, and integrations to remove repetitive manual work from a business. Magnis AI designs and ships automations that handle customer enquiries, document processing, lead routing, reporting, onboarding, billing, and operations, integrated with the tools your team already uses such as Gmail, Slack, HubSpot, Notion, Sheets, Shopify, QuickBooks, and your CRM.
Who needs this?
You probably need this if any of these sound familiar
- SMBs spending more on manual ops than the automation would cost
- Mid-market companies stuck on legacy processes that block scaling
- Founders running ops in spreadsheets, email, and Slack threads
- Customer service teams drowning in repetitive enquiries
- Finance, HR, and operations teams chasing approvals and copy-paste work
Overview
AI Automation, the practice in summary
Automation does not need to be an enterprise programme. Magnis AI focuses on automations that pay back within 90 days, are owned by your team after handover, and integrate with the SaaS stack you already use. We measure success in hours released and money saved, not slides delivered.
Capabilities
What we deliver
Each capability is a defined deliverable with clear inputs, outputs, and review gates.
LLM-Powered Document Processing
Extract structured data from invoices, contracts, forms, emails, and PDFs. Push the data into your CRM, ERP, or sheet without human keystrokes.
Customer Support Automation
AI-first triage, deflection, drafting, and routing for Intercom, Zendesk, Freshdesk, and HubSpot. Cuts response time and offloads tier-1 volume.
Sales and Marketing Operations Automation
Lead scoring, enrichment, sequence personalisation, CRM hygiene, and pipeline reporting on autopilot. Built to feed your sales team better data, faster.
Back-Office and Finance Automation
Invoice processing, expense reconciliation, employee onboarding, internal approvals, and report generation. Built around your accounting and HR stack.
Custom AI Agents
Purpose-built agents for tasks where off-the-shelf tools fall short. Reasoning, tool use, memory, and guardrails, deployed to a single endpoint your team can use.
Framework
The Magnis Automation Payback Model
Every automation candidate is scored on three numbers before we build: hours released per month, cost per hour of the work being replaced, and integration complexity. The shortest payback automations ship first. We do not build automation that takes longer to ROI than it does to build.
Methodology
How a typical engagement runs
Clear phases with explicit artefacts and review gates. Independent review at every phase boundary.
- 01
Audit
Two-week audit of your team's repetitive workflows. Output: ranked list of automations sized by hours released and payback period.
- 02
Build
Top three automations shipped in 4 to 6 weeks. Each one ships with documentation, monitoring, and a fallback for failures.
- 03
Train
Your team is trained to read, edit, and extend the automations. We do not lock you into Magnis as the only maintainer.
- 04
Scale
Quarterly review of new automation candidates as your business grows. Compound time savings instead of one-off wins.
Outcomes
What you get
Concrete, measurable outputs you can verify against the original brief.
- 15 to 30 hours per week released per role within 60 days
- Customer response time cut by 50 to 80 percent
- Document processing costs reduced by 70 to 90 percent
- Sales team gets cleaner data and follows up faster
- Your team owns the automations and can edit them without us
Timeline
2 weeks audit, then 4 to 6 weeks build per batch
Typical delivery window. Actual timeline depends on scope, agreed during the scoping call.
Industries we deliver this for
- Professional Services
- E-commerce
- SaaS
- Real Estate
- Healthcare Clinics
- Education
Common questions about AI Automation
What is the difference between AI Automation and Enterprise AI Consulting?
AI Automation is for SMBs and mid-market companies that need fast, high-ROI automation of specific workflows. Enterprise AI Consulting is for regulated and large organisations that need governance, model risk management, and integrated AI architecture. Both use AI; the engagement model, scale, and rigour are different.
Do you work with n8n, Zapier, Make, or build custom?
All four. n8n and Make are our defaults for visual workflow automation because you can host them yourself and own the code. Zapier is best for fast wins on standard SaaS connectors. Custom code is for cases where off-the-shelf tools do not fit, usually high-volume or sensitive data scenarios.
Can you integrate with our existing CRM, ERP, or SaaS tools?
Yes. We integrate with HubSpot, Salesforce, Pipedrive, Zoho, Notion, Airtable, Google Workspace, Microsoft 365, Slack, Stripe, QuickBooks, Xero, Shopify, WooCommerce, and almost any tool with an API. If a tool has no API we use browser automation as a fallback.
How long does an automation project take?
A 2-week audit followed by 4 to 6 weeks of build for the first three automations. Most clients see ROI within 60 to 90 days of the first automation going live. Larger or more integrated automations take longer, but we sequence them so value compounds, not stalls.
What happens if an automation breaks?
Every automation ships with monitoring and a documented fallback. If something breaks (an API changes, a model is deprecated), we get notified, fix it, and notify your team. Optional managed-service support is available for clients who want us on permanent standby.
Will AI automation replace my team?
No. It removes the repetitive work, freeing your team to do the work that actually needs judgement, relationships, or creativity. We see automation as capacity multiplication, not headcount reduction. Most clients reinvest the released hours into growth instead of cutting roles.
Related services
AI Chatbot Development
Custom chatbots grounded in your own knowledge base, integrated with your CRM and helpdesk, and tuned to your tone of voice. For websites, WhatsApp, Telegram, Instagram, and voice.
Learn moreEnterprise AI Consulting
Three integrated pillars under one practice: AI Governance and Compliance, Generative AI and LLM Consulting, and Intelligent Process Automation. Designed for banks, insurers, healthcare, government, and large operators that need AI to stand up to regulators and to the board.
Learn moreContent Marketing
SEO-led blog content, thought leadership, lead-gen guides, and editorial strategy. Original writing from subject-matter experts, not AI slop. Built to rank in Google and get cited in ChatGPT.
Learn moreGet a Free Automation Audit
We will audit your team's repetitive workflows, rank them by ROI, and quote the top three. No commitment. The audit is yours to keep even if you do not engage us.